Tender / RFP Analysis
Read a tender or RFP clause by clause and decide, quickly, whether to bid — with an eligibility read, a compliance checklist, and a governed bid decision.
DocIQ is bid-management assistance for your team. It is not an external e-submission portal — you still submit through the buyer's channel.
The workflow at a glance
Upload the NIT → analyse clauses → review eligibility + compliance → track RFIs and addenda → decide bid / no-bid with sign-off.
1. Upload the tender
- From Tenders, choose New tender. (Role: Editor)
- Upload the NIT / RFP document (a long CPWD, ONGC, GeM, or private tender is fine).
- Analysis runs in the background as a durable job — a long document will not lose progress if something restarts.
2. Analysis output
When analysis completes you get:
- Clauses — eligibility, technical, commercial, and compliance clauses pulled out, each linked to where it appears in the document so you can verify it.
- Eligibility matrix — a structured read so a disqualifier surfaces in minutes, not on day three.
- Compliance matrix / checklist — clause by clause, with an owner and status per row so nothing sits half-answered.
- Metadata — key dates, values, and submission requirements.
3. RFIs / clarifications
Track pre-bid questions to the issuing authority and their answers, each with its own deadline and status — so clarifications live here, not lost in email.
4. Addenda
When the buyer issues an addendum, record it. DocIQ helps identify which clauses, checklist rows, and responses must be reconfirmed — so a late change does not slip through.
5. Deadlines
Submission deadlines are tracked with a pre-submission alert schedule. Keep an eye on the deadline tracker so you never miss a cut-off.
6. Bid / No-Bid decision
- Review the eligibility matrix and the capability-gap report against each scoring criterion (QCBS / L1 rules where present).
- Record the bid decision (bid / conditional bid / investigate / no-bid).
- Move the tender through its lifecycle states as work progresses.
If your organisation requires sign-off on bid decisions, the decision carries a formal approval trail — see Approvals & Governance.
7. Export
Export the analysis, checklist, and decision package for your bid file.
Tips
- Start with the eligibility matrix — if you are ineligible, stop there and save the three days.
- Re-check the compliance checklist owners after every addendum.